Borrower Categories
Eligibility for a UCSC Library Card
UCSC | University of California | Other Academic/Research Institutions | Other Categories of Borrower
UCSC Faculty, Staff, Students and Friends
| Shakespeare Santa Cruz Faculty OR Company Members |
| Lawrence Livermore Laboratory Employees |
University of California Faculty, Staff and Students
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Other University of California Campus Undergraduate Students |
| Courtesy Borrowers: Clergy |
Other Academic and/or Research Institutions
| California Public School Certificated Employees |
| Students from Cabrillo or Bethany Colleges |
| Physicians on Dominican Hospital Staff Roster or Volunteers |
Identification cards for this category of borrower are issued by the appropriate campus offices. The cards and associated privileges are valid for the borrower’s term of employment or until the annual expiration date provided on the card.
In the case of faculty members with indefinite appointments, library accounts expire once a year, at which time faculty members may contact the Circulation Desk to update their contact information and renew their items. Their library account expiration dates will then be extended for an additional year.
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This category of borrower is eligible for the following Library Services:
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• extended loans
• unlimited borrowing
• proxy library cards*
• remote access to the licensed databases
• Interlibrary Loan
• Reserves
• Film and Music Collection
NOTE: Lecturers with Non-Consecutive Teaching Assignments
Effective 11/05, lecturers with non-consecutive teaching assignments may obtain borrowing privileges the quarter before their teaching assignment begins. Lecturers should contact their divisional coordinator about obtaining their staff ID to initiate the process. This ID will not have an employee number on it. The card should have the lecturer's name and should state the dates of employment. Lecturers should present the ID to either circulation desk and library privileges will be granted through the first two weeks of the lecturer's teaching quarter. To renew library privileges, lecturers will need to obtain their employee ID number from their divisional coordinator. This number will be added to the staff ID and the ID will then become the official UCSC Staff ID and Library Card for the duration of the lecturer’s assignment. Once the employee number is added to the ID and presented to library circulation staff, library privileges will be extended through September 30th of the same year or the next depending on which quarter the teaching assignment begins.
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Proxy borrowing cards permit UCSC faculty to designate individuals of their choosing to borrow library material in their name. Proxy borrowers must be working for the faculty member to be eligible for a proxy card. Cards are issued for one quarter and may be renewed. Cards may be obtained at the McHenry Library or Science & Engineering Library Circulation Desk. A proxy card application completed and signed by the faculty member requesting the proxy account needs to be presented to the Library Circulation staff to set-up an account. The faculty member is responsible for any damaged, lost, overdue, or recalled material checked out on the proxy card. Department heads who are not faculty may request proxy borrowing privileges by submitting a written request to the Head of Circulation at either the McHenry Library or Science & Engineering Library. UCSC students who are physically challenged and are registered with the Disability Resources Center (DRC) may apply for a proxy card at either the McHenry Library or Science & Engineering Library Circulation Desk.
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| Other University of California (UC) Faculty, Faculty Emeriti, Non-Senate Academics and Non-Senate Emeriti Academics |
Library cards for this category of borrower are issued at the McHenry Library or Science & Engineering Library Circulation Desk upon presentation of a valid University of California identification card*. The library cards are valid for the borrower’s term of employment or the annual expiration date listed on the borrower’s UC identification card.
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This category of borrower is eligible for the following Library Services:
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• extended loans
• unlimited borrowing
• Interlibrary Loan
*UC Benefits may be called if the borrower is a retiree and has no annuitant card (800-888-8267)
Library cards for this category of borrower are issued at the McHenry Library or Science & Engineering Library Circulation Desk upon presentation of a valid Reciprocal Services Card. The expiration date on the card issued to this category of borrower should match the expiration date on the borrower’s Reciprocal Services Card.
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This category of borrower is eligible for the following Library Services:
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• extended loans
• unlimited borrowing
Library cards for this category of borrower are issued at the McHenry Library or Science & Engineering Circulation Desk. The card’s expiration date should match the expiration date listed on the borrower’s Reciprocal Services Card.
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This category of borrower is eligible for the following Library Services:
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• extended loans
• unlimited borrowing
Library cards are issued at the McHenry Library or Science & Engineering Library Circulation Desk upon presentation of a current Staff ID. Staff cards are issued by the Campus Personnel Office. Library cards are valid for the term of employment.
In the case of staff members with indefinite appointments, library accounts expire once a year, at which time staff members may contact the Circulation Desk to update their contact information and renew their items. Their library account expiration dates will then be extended for an additional year.
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This category of borrower is eligible for the following Library Services:
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• extended loans
• unlimited borrowing
• Reserves
• remote access to the licensed databases
• Interlibrary Loan
Concurrently enrolled University Extension students (for example, MSCE students) are eligible for library cards.
For those UNEX students who are concurrently enrolled, Library cards are issued at McHenry or Science & Engineering Library Circulation Desks upon presentation of a receipt marked, "Library Fees Paid." Privileges granted are the same as for Undergraduates. The library card will be valid until the end of the current quarter.
Persons enrolled in extension courses who are not concurrently enrolled, are not eligible for a library card but are welcome to join the Friends of the Library to receive limited borrowing privileges (i.e., 3-week loans and 25 item checkout).
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This category of borrower (i.e., concurrently enrolled) is eligible for the following Library Services:
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• 3-week loans
• unlimited borrowing
• remote access to the databases
• Interlibrary Loan
• Reserves
Library cards for this category of borrower are issued at the McHenry Library or Science & Engineering Library Circulation Desk upon presentation of either a current UC staff identification card or an introductory letter from the borrower’s home campus. The library cards are valid for one academic year.
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This category of borrower is eligible for the following Library Services:
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• extended loans
• unlimited borrowing
• Interlibrary Loan
A UCSC ID card with a current quarter validation sticker is valid until the beginning of the following quarter. Additionally, the library card is considered valid through the summer if the student was registered during the Spring Quarter, except graduating students whose privileges expire at the end of the quarter during which they graduate. See also the proxy borrower section above for students who qualify.
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• unlimited borrowing
• remote access to the databases
• Interlibrary Loan
• Reserves
A UCSC ID card with a current quarter validation sticker is valid until the beginning of the following quarter. The library privileges associated with the card are considered valid through the summer if the student was registered during the immediately preceding Spring Quarter, except graduating students whose privileges expire at the end of the quarter during which they graduate. See also the proxy borrower section above for students who qualify.
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This category of borrower is eligible for the following Library Services:
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• extended loans
• unlimited borrowing
• remote access to the licensed databases
• Interlibrary Loan
• Reserves
Library cards for this category of borrower are issued at the McHenry Library or Science & Engineering Library Circulation Desk upon presentation of a current UC identification card and verification of current enrollment. This category of borrower’s UCSC Library privileges are considered valid for one quarter.
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• unlimited borrowing
• Interlibrary Loan
Library cards for this category of borrower are issued at the McHenry Library or Science & Engineering Library Circulation Desk upon presentation of a current UC identification card and verification of current enrollment. This category of borrower’s UCSC Library privileges are considered valid for one quarter.
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This category of borrower is eligible for the following Library Services:
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• extended loans
• unlimited borrowing
• Interlibrary Loan
Library cards for this category of borrower are issued at the McHenry Library or Science & Engineering Library Circulation Desk upon presentation of a current “Reciprocal Services Card.”
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This category of borrower is eligible for the following Library Services:
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• extended loans
• unlimited borrowing
Remote borrowers are those UCSC students, staff and faculty (as defined in the previously listed categories) whose programs or areas of study are not in the local area. Library privileges may be granted via either an official campus representative in their local area or by sending application materials to the McHenry Library or Science & Engineering Library Unit Head.
If you are a currently enrolled/employeed UCSC student, staff, or faculty member and you would like to obtain library privileges, please contact either the McHenry Library (831 459 5185) or the Science & Engineering Library (831 459 5300) for more information.
Library cards for this category of borrower are issued at the McHenry Library or Science & Engineering Library Circulation Desk upon presentation of the proof of the borrower’s current membership in any regular UC Alumni Association and a picture ID. Expiration of UCSC library privileges will match the expiration date of the borrower’s Alumni membership card. The expiration date for the UCSC borrowing privileges for Alumni with lifetime Alumni Association memberships is one year and may be renewed annually (a note should be made in the borrower’s circulation record to indicate the borrower has life membership in the Alumni Association).
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• 25 item checkout
Library cards for this category of borrower are issued at the McHenry Library or Science & Engineering Library Circulation Desk upon presentation of proof of current membership in a University of California Religious Council and a picture ID. This category of borrower’s Library privileges are valid until the end of the current academic year and are eligible for renewal.
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• 25 item checkout
Library cards for this category of borrower are issued at the McHenry Library or Science & Engineering Library Circulation Desk upon presentation of an introductory letter on institutional letterhead stationary or a current ID from the home campus and a picture ID. Library cards for this category of borrower are valid until the end of the current academic year and are eligible for renewal.
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• 25 item checkout
Library cards for this category of borrower are issued at the McHenry Library or Science & Engineering Library Circulation Desk.
“Immediate family” includes a spouse or domestic partner and children over the age of 18 who is living at the same address as the UCSC faculty or staff member requesting the card. The family member must have a letter on letterhead stationary from the requesting UCSC staff or faculty member, have a current picture ID and/or be accompanied by the staff/faculty member requesting the library card. The expiration date for this category of borrower’s library privileges will match the staff or faculty member’s ID card expiration date.
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• 25 item checkout
Library cards for this category of borrower are issued at the McHenry Library or Science & Engineering Library Circulation Desk. Certificated employees must live or work in the UCSC borrowing area. A signed letter, by an appropriate administrator (such as a principal or vice principal) on institutional letter head stating that the applicant is a certificated employee is required to obtain a UCSC library card. This category of borrower must also present proof that they live or work in the borrowing area, and a valid picture ID.
Expiration dates for this category of borrower: If the card is issued in the months of January-August, it will be valid through Sept. 30 of the current year. If the card is issued in the months of September-December, it will be valid through Sept. 30 of the following year.
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• 25 item checkout
Chancellor’s Associates Chancellor’s Associates (Silver/Gold)
Chancellor’s Circle Redwood Circle
Applicants must live in the UCSC borrowing area. Library cards are issued at McHenry or Science & Engineering Library Circulation Desks. Privileges are valid through the expiration date on the “donor” card. Applicants must show a picture ID.
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• 25 item checkout
Applicants must live in the UCSC borrowing area. Library cards are issued at the McHenry or Science & Engineering Library Circulation Desks upon presentation of a picture ID and payment of the appropriate Friends of the Library fee or upon presentation of proof of membership in the Friends of the UCSC Library. The expiration date is one year from the date of issue, or expiration of Friends membership.
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• 25 item checkout
Visiting scholars must provide proof of association with UCSC. Library cards are issued at McHenry or Science & Engineering Library Circulation Desks upon presentation of a letter on institutional letterhead from a UCSC faculty member or board indicating the individual’s association with UCSC. The card is valid for the period of time described in the letter or the end of the current academic year.
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• 25 item checkout
Library cards are issued at McHenry or Science & Engineering Library Circulation Desks upon presentation of proof that he or she is a retired UCSC employee and/or family member and he or she lives in the borrowing area. The library card will expire at the end of each academic year.
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• 25 item checkout
Library cards are issued at McHenry or Science & Engineering Library Circulation Desks upon presentation of a letter from Cabrillo or Bethany College Librarian. The library card will be valid for the duration of the research project, as indicated on the letter.
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• 25 item checkout
Library cards are issued at McHenry or Science & Engineering Library Circulation Desks upon presentation of a current staff ID card, or a Dominican card marked “Volunteer.”
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• 25 item checkout
Library cards are issued at McHenry or Science & Engineering Library Circulation Desks upon presentation of a receipt marked, “Library Fees Paid”. Privileges granted are the same as for Undergraduates. The library card will be valid until the end of the current quarter.
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• unlimited borrowing
• remote access to the databases
• Interlibrary Loan
• Reserves
The Head or Director of each summer conference program may request borrowing privileges. The program will be required to accept responsibility for all material checked out by participants in the program and notify the library in writing with the following information:
• The nature and subject of the program and confirmation that the program is academically affiliated with UCSC
• The name and contact information for the individual responsible for all material checked out to the participants in the program
• The start and end dates of the program
• A list of all eligible participants
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• 25 item checkout
Shakespeare Santa Cruz Faculty are issued UCSC staff library cards. The library card expiration date matches the expiration date provided on the faculty member's Shakespeare Santa Cruz faculty identification card.
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This category of borrower is eligible for the following Library Services:
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• extended loans
• unlimited borrowing
• remote access to the licensed databases
• Interlibrary Loan
• Reserves
• Film and Music Collection
Shakespeare Santa Cruz company members are issued a courtesy library card valid through the expiration date printed on their Shakespeare Santa Cruz company member identification card.
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• 25 item checkout
| Lawrence Livermore Employees
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Upon presentation of a current Lawrence Livermore Laboratory employee identification card, lab employees will be issued a courtesy card which will be valid for one year.
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This category of borrower is eligible for the following Library Services:
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• 3-week loans
• 25 item checkout
Library borrowing privileges must be approved by the University Librarian or designee. Privileges granted must comply with licensing/vendor contracts.
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