Technical Services May-December 2008

Update of Technical Services Activities, May-December 2008

 

Major Staff Assignment Changes: Nadine and Varvara were trained on monograph copy cataloging. Yi-Yen and Shirley assumed video cataloging. Kelly, Tungyi, Tasha, Lisa and Mike were trained on basic serials copy cataloging. Tungyi copy cataloged CJK materials. Tasha as backup for Computer Games copy cataloging

Projects and Tasks:

1. Cataloging / Electronic Record Management:

Completed Projects:

  • Original cataloging procedure using Millennium established
  • Pilot project to outsource original cataloging of materials with no local expertise to OCLC
  • Insert oclc numbers into SCP e-mono records (EAI)
  • Serials Recon Project of 2,000 completed by Kelly, Tungyi, Tasha and Mike under Teri’s coordination
  • Fix duplicate OCLC numbers, duplicate records and other record review in preparation for OCLC Reclamation Project
  • OCLC Reclamation project: whole Cruzcat database sent to OCLC for holdings set and OCLC numbers inserted back into Cruzcat records
  • Nadine and Varvara cross-trained by Terra on copy cataloging of monographs
  • Tungyi cross-trained on copy cataloging of CJK
  • Capture and enter Table of Contents in tag 505 and review 505 cataloging process
  • Procedure for OCLC holdings batch updates
  • Procedure for OCLC holdings batch deletes
  • Procedure on video cataloging established for both copy and original cataloging
  • Training of Shirley and Yi-Yen in copy cataloging of Videos
  • Map Cataloging procedure

Projects in Progress:

  • Review and modify every load table to protect data and accommodate changes in incoming data
  • OCLC Reclamation Project monograph record cleanup
  • Establish process for on-going OCLC holdings batch updates
  • Establish process for on-going OCLC holdings batch deletes
  • Tasha cross-trained on monthly statistics generation
  • Review of PromptCat record selection criteria

Pending Projects:

  • Training on Classification Web / Catalogers Desktop / UC on the Funnel Project for OCLC/CONSER serials record maintenance
  • Authority control issues
  • Training of Janet Young in copy cataloging of Special Collections serials
  • Training of Kelly on copy cataloging of analytics, class sep and mono to cat

2. Serials / E-Resources:

Completed Projects:

  • Claim e-access for titles on Ingenta
  • Checkin procedure updated
  • Claim procedure updated
  • RT procedure updated
  • oca notification procedure established
  • Science Library reference serials record clean-up
  • Checkin and location codes updated
  • Cancellations close-outs
  • Order claiming
  • Training other section staff to perform Create Lists in Millennium

Projects in Progress:

  • Enhance understanding of serials staff on CDL consortial serials purchases
  • Inserting collection markers for Netlibrary e-books

Pending Projects:

  • Review relationship between Collection Development and Serials Acquisitions
  • Systematic review of vendor online availability reports and SFX Knowledgebase against local subscriptions to further activate electronic access
  • Streamline the identification of online availability, pricing, license gathering/status check, and ordering of electronic serials into the serials ordering process for more effective management

3. Acquisitions:

Completed Projects

  • Added approvals procedures to the UCSC Library Documentation website.
  • Streamlined shelving procedure, no longer separating science or labelling all shelves.
  • Record deletions- 24,110 records reviewed/archived/purged. (12,311May '08, 11,799 Nov. '08) Fund & location added to Blackwell electronic order records.
  • Review of endowment ordering deadline.
  • Items lost in process 2007. 4 lost, 18 records merged, 76 entered missing cat date.
  • Order claiming.
  • Trained Shirley & Tasha as backups for ordering replacements, trained Tasha to place Gobi orders, print p.o.'s.
  • 1282 notices reviewed for replacement. 319 sent to bibs for decision. 587 replacements ordered. 703 titles withdrawn (including    NRLF).
  • Endowment report produced, 855 titles. Seventy three- 541 field errors corrected.
  • 90 cataloged records w/suppressed bib reviewed.
  • Merged Serials/Acq student job description.

Projects in Progress:

  • Terms of use for video games review.
  • Video & firm order workflow streamlined- received/cataloged in same session.
  • Replacement notice process review.
  • Review of rejected YBP records not deleted from system.
  • Update Acquisitions manual and load onto UCSC Library Documentation website.                                                                             

Pending Projects:

  • Review R2 recommendations for implementation.  

4. Technical Services:

Completed Projects:

  • Testing various WorldCat Local features
  • R2 review of technical services / collection development activities
  • List of engineering serials with cost data
  • New locations added and display of old locations updated
  • Shelves set aside for Special Collections old materials coming back from UBP
  • Shelves for Grateful Dead materials

Projects in Progress:

  • WorldCat Local pilot project
  • Participate in SCP budget cut exercise
  • Recruitment of Assistant Head of Technical Services
  • Participate in Library Strategic Planning
  • Participate in Library budget cut exercise
  • Implementation of R2 recommendations

Pending Projects:

  • Implementation of ERMS
  • Set up arrangements for students to assume serials checkin to start Jan. 2009
  • Use of Google Docs for documentation

Technical Services