Technical Services August-December 2006

Update of Technical Services Activities, August-December 2006


Major Staff Assignment Changes:

To provide further support for the LA5’s, Shirley is reducing more of her involvement with LA3 level work by training LA3’s in rush cataloging (Janet M. with Mordechai as the backup). LA3’s will perform fiction author call number corrections and basic database record corrections while forwarding more complex problems to Shirley.

Team approach, often consisting of 3-6 staff from different units, has been extended to more and more projects. Active participation is based on interest and time availability. The coordinator monitors project progress. One staff may be trained on several projects to provide diversification and flexibility, to foster communication and to enhance productivity.

Since Technical Services is a relatively small section covering a great amount of responsibility in many areas, we encourage more integration to mitigate the interruption of services due to absences by assigning more than one staff to the same task, frequently sharing tasks across units.

Projects and Tasks:

1. Cataloging / Electronic Record Management:

Completed Projects:

  • Updating personal names with death dates: procedure established and this task is now an ongoing routine
  • Cataloging project of Rabinowitz CD’s completed
  • Cataloging of print dissertations backlog cleared
  • Uncontrolled series tags 490 indexed for both phrase & keyword indexing (300,000 entries)
  • Procedure for cataloging of computer games established in support for new program: 14 purchased titles with 90 items cataloged
  • MilCat has been implemented for cataloging, label batching and global updates by copy catalogers
  • Migration to OCLC Connexion Client 1.6 completed
  • Cruzcat Marc validity tables brought up-to-date
  • Procedure for batch holding deletions in OCLC established
  • Withdrawal project from Collection Move completed

Projects in Progress:

  • LC new series policy: review “Class Sep” policy for books with distinctive titles within series and the series situation in Cruzcat
  • Cataloging of computer games: wait for response to proposal for the Sony donation
  • Integrating Resource format for database, websites and loose-leaf materials: codes in Cruzcat and Melvyl updated. Consult library about their existence on webopac
  • Review procedure for the cataloging of replacements
  • “Common spelling errors” project for Cruzcat database quality control
  • Establish procedure for quality control of donor information in tag 541
  • Review Marcive loader
  • Catalog 250+ Chinese videos to provide support for new faculty
  • Migrate to ISBN-13 and OCLC 9-digit number
  • Recruit Metadata/Cataloging Librarian
  • Rewrite LexisNexis record creation and loading procedures

Pending Projects:

  • Indexing of ISSN, ISBN, music, LC and other system linking numbers and other indexing issues
  • Apply OCLC Connexion functionality and features to cataloging operations
  • Training on Classification Web
  • Training on Cataloger’s Desktop
  • Training by UC on the Funnel Project for OCLC/CONSER serials record maintenance
  • UCSD’s METS wrappers and/or OCLC’s metadata extraction and creation
  • Authority control
  • Explore outsourcing of cataloging that requires special expertise not available locally
  • Training on Cataloger’s Desktop
  • Monitor OCLC Reclamation Projects
  • Explore shelf-ready books, especially for CJK materials

Review non-SCP loaders

2. Serials / E-Resources:

Completed Projects:

  • Guidelines for the maintenance of local URL in relation to CDL URL re-defined
  • Meaning of PRINT+ONLINE in order records for Identity and Format fields re-defined
  • New location codes: sgame (S&E Game Room), abi (Moving to JSTOR) created

Projects in Progress:

  • Input of current publisher data in bibliographic records
  • Retrospective update of Identity, historical Format / platform data in order records
  • Improve control of subscription titles within packages. Create new codes in order records for them
  • Generate a comprehensive list of locally subscribed titles
  • Update item record Itype for computer games
  • Explore consolidation of serials vendors
  • Establish procedure for monthly statistics generation using III Create List
  • Handle belated replacement requests
  • Explore separate serials record vs single serials record

Pending Projects:

  • Review relationship between Collection Development and Serials Acquisitions
  • Systematic review of vendor online availability reports and SFX Knowledgebase against local subscriptions to further activate electronic access
  • Streamline the identification of online availability, pricing, license gathering/status check, and ordering of electronic serials into the serials ordering process for more effective management.

3. Acquisitions:

Completed Projects:

  • Millennium Acquisitions / Cataloging training from III for Millennium 2006 completed
  • Ordering of core video game collection for S&E Game Room completed (14 titles with 80 copies, often requiring the use of multiple vendors for one title)
  • Lists of titles purchased with endowment funds in 2005/2006 (488) distributed to donors
  • List of 81 titles lost in process in 2005 distributed to bibliographers for replacement decisions
  • Library-wide replacement meeting organized to review replacement procedures in 10+ relevant units
  • Migration to OCLC Connexion Client 1.6 completed
  • LST Committee Review/Progress report completed

Projects in Progress:

  • Process belated replacement requests (500)

Pending Projects:

  • Procedures using Millennium Acquisitions for invoicing, record loading, ordering, receiving, cancellations, etc.
  • Migration to ISBN-13
  • OCLC Connexion functionality and features to be applied to acquisitions operations



4. Technical Services:

Projects in Progress:

  • AUL/CLIS recruitment
  • Review ILS/OCLC infrastructure
  • Compare Melvyl, OCLC public views and single UC ILS
  • Gather statistics about the extent of non-oclc records in Cruzcat
  • Review other libraries and campuses technical services annual reports to gather insight for section planning
  • Construct Technical Services web page

Technical Services