Policy on Duplicating, Reproducing, Publishing of Special Collections Materials

Special Collections controls all duplication services and reproduction requests. All requests are subject to review.


Copyright Compliance

Special Collections complies with the copyright law of the United States which governs making copies of copyrighted material and which prohibits the copying of material that is under copyright protection without specific written authorization from the copyright holder. See: www.copyright.gov/title17

Copyright law specifices that reproduction is not to be “used for any purpose other than private study, scholarship, or research.” For information on copyright and fair use see:  http://copyright.universityofcalifornia.edu/use/fair-use.html


Duplication and Reproduction Policy

Researchers wishing to request copies must use the UCSC Special Collections Request System to fill out the Copy/Scan Order form.

Material may be reproduced when, in the judgment of the Special Collections Librarian, it supports the research, teaching and learning mission of the University of California, but:

  • will not duplicate an inordinate portion of the material

  • is not prevented by U.S. copyright law

  • does not infringe on special restrictions imposed by the donor of the material


Special Collections reserves the right to exercise judgment concerning commercial reproduction when the University of  California holds copyright. Any permission granted will be for one-time, non-exclusive use of the material. It is the responsibility of the researcher to determine who holds the copyright and pursue the copyright owner or his or her heir for permission to publish where the UC Regents do not hold the copyright.


Special Collections is unable to conduct copyright searches and cannot counsel users in the application of copyright law.


Use of Phones and Cameras in the Reading Room

Please read our Policy for the use of personal cameras in the Special Collections & Archives Reading Room. Flash, scanners, laptop cameras, video cameras and tripods are not permitted. Cell phones are only permitted for photography if permission has been granted. Permission to photograph does not constitute permission to publish.



There is no self service copying in Special Collections; photocopying of materials is done in-house by Special Collections staff as time and condition of the materials permit. Photocopies are made solely for the personal use of the individual researcher. Requests for photocopying are to be made through the UCSC Special Collections Request System. There is a 50 cent per page charge for photocopies. Please consult our fee schedule and payment options. All requests must be approved by Special Collections staff. Permission to photocopy does not constitute permission to publish.


Digital Scanning for Publication

Requests for digital scans must be made through the UCSC Special Collections Request System. All requests require approval from Special Collections staff. Orders can take from one to three weeks to be processed; there are no rush orders.


Digital scans for print publication are made as high resolution TIFF files that are delivered via the UCSC Special Collections Request System.  Please consult our fee schedule for information about reproduction and permission costs. All orders must be paid in advance.



All reproduced and published items (in print or electronic format) must be credited as follows: “Courtesy Special Collections, University Library, University of California Santa Cruz. [collection name]”

A complimentary copy of any publication or reproduction using Special Collections materials should be sent to the University Library at the time of publication.