UC Santa Cruz Reserve Services

Overview:

The McHenry and Science & Engineering libraries offer both hard-copy and electronic course reserves. The Science & Engineering Library reserves unit provides reserve services for science courses and the McHenry Library reserves unit provides reserve services for humanities. The goal of both reserve units is make a limited amount of instructional material available to a large number of borrowers.

Reserve material circulates to UCSC students (including Concurrent) faculty, and staff only. Other borrowers (Courtesy, Special, and non-UCSC) may not check out Reserve material. Course reserves are listed in the CRUZCAT online catalog at (http://cruzcat.ucsc.edu)

Reserve material circulates for the following amounts of time.

2-hour - due in two hours
1-day - due the next day at 1 p.m.
3-days - due in three days at 1 p.m.

Reserve material that is returned late is subject to reserve fines. Overdue reserve fines are necessarily high in order to encourage their prompt return.

Placing hard-copy material on Reserve:

There are several ways to submit Reserve requests. You can come to the library where you want your reserve material located and fill out the necessary forms. Reserve list forms can also be sent via our online form at http://library.ucsc.edu/services/reserves/resbook.html

When requesting material for hard copy reserves please specify the loan period needed. If no loan time is specified we will circulate the material for 2-hours.

Instructors may place library owned material and personal copies of instructional material on reserve for a given class. All material, including personal copies will have labels, barcodes and date due slips attached to them. The library is not responsible for lost, stolen or damaged personal material.

At the end of the quarter all personal material is returned to instructors via campus mail. Library owned material is returned to the general collection.

If a book is requested that the library does not own, we will order it. When submitting a request please include the exact title, author, publisher and year of publication for the item (s) needed. It is also helpful to include whether the book is available at the Bay Tree Bookstore or Literary Guillotine since we can order directly from them. Books from other vendors may take 6-8 weeks to arrive. If the book is out of print we will try to obtain a copy. However, it may take years to arrive. It is also possible to supply your own copy to be placed on reserve.

*Please note that there are exceptions to what can be placed on Reserve. Reference material, books located in Special Collections and books belonging to other libraries cannot be placed on Reserve.

Photocopies of material from other sources ( i.e.a chapter from a book or a journal article) must include a complete bibliographic citation on the first page of the document.

Placing material on Electronic Reserve:

Both reserve units administer ERes electronic reserves. Our policy is as follows: Whichever unit administers the hard copy reserves for a course is also responsible for that course's ERes material.

Electronic reserves (ERes) http://eres.ucsc.edu is suitable for any material that can be photocopied. ERes at UCSC is designed to provide electronic access to selected reserve material. To start an ERes course page you will need to fill out an ERes Course Page Request form. This can be done at the appropriate reserves desk or online at: http://library.ucsc.edu/services/reserves/eresltr.html

ERes can be accessed 24 hours a day from any computer with an internet connection and either the Netscape or Internet Explorer browser. We recommend versions 4.0 or higher. To view documents in ERes the latest version of Adobe Acrobat Reader is required.

There are dedicated ERes workstations located at the Science & Engineering Library in the Cowell Room and at McHenry Library in the MERC. All computer labs on campus have the appropriate software necessary to view ERes.

If you wish to use this service please supply clean single-sided 8.5 X 11 photocopies of the material you want scanned. Documents are scanned as a .pdf files and posted on your ERes course page.

Again, if you submitting photocopies of material from other sources you must include the complete bibliographic citation on the first page of the document.

All ERes documents are automatically deleted at the end of the quarter.

For more information about ERes at UCSC please contact the appropriate reserves unit.

**Reserves are processed in the order in which they are received. If there is material needed early in the quarter, please bring it to the appropriate Reserves Desk as soon as possible. All reserves are processed on a first come, first serve basis.

Copyright:

All instructors using photocopied material must sign a Copyright Compliance form for each course with a reserve list and/or an ERes course page. These forms are available at both reserve desks or online at http://library.ucsc.edu/services/reserves/copyright.pdf. This form is required to ensure that all copyright requirements are met.

The reserve desks comply with Fair Use guidelines and all material submitted must comply or it cannot be placed on reserve. To assist you in determining fair use, the UC Copyright Guidelines are available on line at http://www.ucop.edu/ucophome/uwnews/copyrep.html

The Film and Music Center (http://library.ucsc.edu/fmc) and the Slides library (http://library.ucsc.edu/slides) also offer reserve services. Courses may have videos, audio cassettes and images on reserve. Details of their services are available online.