COLLABORATIVE CARTOGRAPHIC MATERIALS COLLECTION DEVELOPMENT AGREEMENT
AMONG THE LIBRARIES AT STANFORD UNIVERSITY AND THE UNIVERSITY OF CALIFORNIA

July 1, 2002

The UC libraries at Berkeley, Davis, Irvine, Los Angeles, Riverside, San Diego, Santa Barbara and Santa Cruz and the library at Stanford University hereby establish a formal collaborative collection agreement for cartographic materials and geospatial data in all forms.

The reasons for doing so are elaborated in "Brief Guidelines for Collaborative Collection Development and Management among the University of California Libraries" developed by the Collection Development Committee.

The libraries agree that:
1. Specific collection development responsibilities will be listed in the document "UC/Stanford Primary Collecting Responsibilities for Cartographic Materials." It lists, by LC class number, geographic area or thematic responsibilities and collecting levels, and may be altered from time to time.
2. Responsibilities accepted do not prevent collection development beyond commitment levels; each party develops collections at any level it deems appropriate.
3. Each party intends to acquire coverage in digital form at the same level as in hardcopy form where possible, depending upon cost, licensing, and other constraints.
4. This agreement will be in force until July 1, 2007. One year prior to that, it will be formally reviewed and modified, renewed, or cancelled as of the expiration date. Interim modifications can be made -- particularly to the supplementary documents -- upon mutual agreement of the parties.
5. Six month's notice will be given should any party be unable to sustain a commitment contained in the agreement. The notification will be in writing and signed by Library's collection development officer.
6. Materials covered by the agreement will be processed in a timely fashion.
7. Lendable or distributable material will be available through expedited interlibrary lending procedures (mail, fax, ftp, etc. -- normally from one map collection to another; material or a negative response will be dispatched within two working days; requests may be made in writing or by e-mail, or at the lending library's consent, by phone).
8. Map librarians from the campuses will meet annually to review and monitor the agreement. Any unexplained compliance problems should be reported to all directly affected map librarians and to the document's signatories as soon as they are discovered.
9. It is the intention to encourage additional collaborative arrangements between the parties and other libraries and institutions.

Berkeley: Patricia Ianuzzi, Acting AUL - Collection Development
Davis: JoAnne Boorkman, Acting AUL - Collection Development
Irvine: Lorelei Tanji, Head of Collection Development
Los Angeles: Cynthia Shelton, AUL for Collection Development and Technical Services
Riverside: Peter Briscoe, Associate University Librarian, Collections
San Diego: Phyllis Mirsky, Deputy University Librarian
Santa Barbara: Marilyn Moody, AUL, Collection Development
Santa Cruz: Christine Bunting, Collection Development Officer
Stanford: Assunta Pisani, Associate University Librarian for Collections and Services

Effective July 1, 2002. This agreement was endorsed via email by all the individuals listed above and recorded by Phyllis Mirsky, CDC liaison to the Stanford/UC Map and Cartographic Librarians.