LAUC-Santa Cruz General Membership Meeting Minutes

December 6, 2007

Present: Kerry Scott (Chair), Frank Gravier (Vice Chair), Sue Perry (CAPA Chair), Christy Hightower (Secretary), Danielle Kane (General Committee Chair), and members: Debbie Murphy, Lucia Orlando, Lee Jaffe, Ginny Steel, Ann Hubble, Christy Caldwell, Paul Machlis, Sarah Troy, Cynthia Jahns, Karen Mokrzycki, Christine Bunting, Lai-Ying Hsiung, Greg Careaga, Cheryl Gomez, Ken Lyons, Robin Dale, Annette Marines, Beth Remak-Honnef.

Chair Kerry Scott called the meeting to order, a quorum being present.

Announcements

• The LAUC Spring Assembly will be at UC Irvine on May 7, 2008. There will be a substantive program.
• The deadline for submission of grant proposals to the statewide LAUC Research & Professional Development Committee is January 9, 2008. Submit your proposal to the Chair of your divisional research committee (Frank Gravier).
• The Santa Cruz LAUC Executive Board has charged a local Recruitment and Retention Committee to review and revise the 2001-2002 Retention Committee Report. Members are Danielle Kane (Chair), Cynthia Jahns, Annette Marines.

Vote on Bylaws Changes

In order to bring the LAUC-SC bylaws into alignment with actual practice two changes in the LAUC-SC bylaws pertaining to the duties of the Secretary were proposed. Both of these changes were voted on and approved unanimously at this meeting.

Previous wording:
Section 4, Part C number 1 - the Secretary shall:
1. Supply members with agendas at least 5 working days in advance of membership meetings. Record minutes and distribute within 15 days to the members of the Division, the Secretary of the statewide Association, and to the chief officer of each of the other local divisions.

New wording:
1. Supply members with agendas at least 5 working days in advance of membership meetings. Record minutes and distribute within 15 days to the members of the Division, the Secretary of the statewide Association, and to the chief officer of each of the other local divisions.

Previous wording:
Section 4, Part C number 8:
8. Prior to leaving office, produce paper copies of selected documents from the past year's LAUC/SC web pages and transmit them to Special Collections for inclusion in the LAUC/SC Archives according to guidelines established by the membership. Among the documents recommended for archiving are: minutes of LAUC/SC Executive Council Meetings, the annual CAPA report, minutes of the CAPA workshop, minutes of the annual CAPA meetings, the roster of LAUC/SC members, and the roster of LAUC/SC Leadership and Statewide Committee Representatives. The archive is managed by Special Collections and decisions regarding its preservation and storage are the responsibility of that unit.

New wording:
8. Prior to leaving office, produce paper copies of selected select appropriate documents from the past year's LAUC/SC web pages and/or any other relevant documents and transmit them to Special Collections for inclusion in the LAUC/SC Archives according to guidelines established by the membership and in the format which Special Collections prefers. Among the documents recommended for archiving are: minutes of LAUC/SC Executive Council Meetings, the annual CAPA report, minutes of the CAPA workshop, minutes of the annual CAPA meetings, the roster of LAUC/SC members, and the roster of LAUC/SC Leadership and Statewide Committee Representatives. The archive is managed by Special Collections and decisions regarding its preservation and storage are the responsibility of that unit.

LAUC Fall Assembly Highlights

UCM's UL Bruce Miller's Opening Remarks

• Challenged LAUC to find ways to incorporate or engage with people being hired in outside of the Librarian series but who are professionals. He said more and more professionals are being hired outside of the series and we will need to think about how we engage them.
• Research fund money often goes unclaimed, believes it may be tied into how long the process takes and that its length discourages new ideas.
• Miller referenced a group he works with who simply asks for people to say what their idea is, how much it will cost, and then they fund the idea on a first come first served basis.
• Encouraged risk taking and referenced the Merced way - try it, if it fails or succeeds, the risk was taken

President's Report

Summary:

• Bob Heyer-Gray will be focusing on programmatic LAUC assemblies and feels that programs will encourage more of the membership and others to attend.
• Spring Assembly will be at UCI on 5/7.
• No official approval of the statewide by-laws yet, but Bob is moving forward assuming they will be approved and will charge the committees soon.
• Bob met with the ULs on 10/26, stayed for Google meeting, Bob would like to have the Google people speak to a broader audience, had hoped to get someone from Google to come to fall assembly.
• Bob attended the UCoLaSC (University of CA Committee on Libraries and Scholarly Communication) conference call. Their focus is on revising the Open Access Policy and they will probably host a conference about the policy. Their next meeting is 12/17
• Bob is on the UL for CDL search committee, nothing to report

Nominations Committee Chair Report

• Membership confirmed: Lise Snyder (Past President), Cathy Palmer (UCI), Ruth Gustafson (UCD)
• Two statewide positions open: Secretary and President-Elect

R&PD Chair Report

• Timeline is current
• Reminders will be sent out by Thanksgiving

Program

Presentations will be posted on-line at the following address:

http://lauc.ucmercedlibrary.info/presentations.html

• Library Planning and Policy Development update – Gary Lawrence
• Mass/Large Scale Digitization Projects discussion - Robin Chandler and John Kunze
• OCLC Pilot - Sara Davidson and Patti Martin
• University of Washington OCLC experience - Bill Jordan

Executive Board Meeting

• Discussed mentorship programs at different campuses
• Discussed recruitment and retention experiences
• Discussed plans for spring assembly