LAUC-SC Executive Board Minutes 3-4-04

LAUC SC Meeting Minutes, March 4, 2004

Present: Greg Careaga (Chair), Annette Marines (General Committee Chair), Sheila O'Hare (Secretary)

1. Campus Committee on Libraries report. The following matters were discussed at the Committee's last meeting:

a. There are no new developments in the search for a new University Librarian. Acting Chancellor Chemers will make the decision on second interviews and/or offers.

b. Catherine Soehner demonstrated online renewal for the Committee. Some faculty members were concerned that the current process does not provide an easy method for renewals on items borrowed on a proxy card. Records are currently organized by bar code rather than name, and this makes it difficult for faculty to access their proxy accounts for status information and renewals. Possibilities for addressing the problem will be investigated.

c. Christine Bunting and Gretchen Dempewolf of Special Collections reported on electronic theses and dissertations. Currently, the library receives two print copies of each UCSC dissertation; it bears the processing costs for the titles and must also make arrangements with Proquest to produce a pdf version of each. If the library received dissertations in electronic format initially, expenses would be reduced and the quality of the final electronic product would probably be improved. UCSC will undertake an electronic dissertations pilot program to test its workability . Still undetermined is the particular format that will be designated as the "archival" version of the dissertation.

2. LAUC Systemwide : A statement of purpose from the information literacy task force to the ULs group and the systemwide Committee on the Library was approved. The systemwide committee also met with Dan Greenstein and reviewed five strategic focus areas for campus-CDL cooperation. These areas were: collection management and development; shared facilities; shared services; persistent access to digital information; and scholarly communication. The possibility of UC-wide proxy authentication, to be handled by CDL, was also discussed as a goal recommended by the ULs.

3. General Committee Chair's report: Planning for the next LAUC local election, to be held in spring quarter, will begin soon.

4. Other matters: University archivist Chuck Pietrowski has requested the removal of several boxes of old LAUC meeting minutes from university archives space. Greg will be looking at alternate storage arrangements for the material.