A Brief Guide to LAUC and LAUC-SC

A Brief Guide to LAUC and LAUC-SC


The Librarians Association of the University of California (LAUC), founded in 1967, is a statewide organization of all librarians employed at least half time by the University. Membership is automatic and entails no dues. In 1971, the Association was authorized to use the name of the University, and in 1975 LAUC was formally recognized as an official unit of the University. The formal objectives of LAUC are: to advise the University on professional and governance matters, to make recommendations concerning the UC librarians' rights, privileges and obligations, and to promote full use of UC librarians' professional abilities.

The LAUC systemwide web site is at http://lauc.ucop.edu and it provides a wealth of information about the organization.


The LAUC statewide organization is composed of an Executive Board, including the President, Vice-President/President-Elect, Secretary, immediate Past President, and the chairs of the ten campus divisions. The Executive Board meets in person at the transition meeting in August, and at the Assembly. It meets via telephone most other months. LAUC Assemblies, to which each division sends delegates in proportion to the size of its membership, are held annually. The assembly hears reports from guest speakers, from the President and the chairs of committees, discusses current issues, and debates and votes on resolutions and recommendations.

The Executive Board of our campus division, LAUC-SC, includes the Chair, Vice-Chair/Chair-Elect, Secretary, General Committee Chair, CAPA* Chair and immediate Past Chair. (*Committee on Appointments, Promotions, and Advancements)

The LAUC-SC Bylaws include descriptions of the duties of the officers in Article IV.


Perhaps LAUC's most important function is the advice it provides to the system-wide, campus and library administrations on the best course for the University's libraries. LAUC has provided leadership in such crucial areas as: cooperative collection development and resource sharing during a period of retrenchment; the impact of new information technologies on libraries; scholarly communication; enhanced bibliographic access to diverse collections and service to diverse users.


LAUC (system-wide) has five standing committees, each with representatives from all ten-campus divisions:

  • Committee on Committees, Rules and Jurisdiction, which oversees the bylaws of the Association;
  • Committee on Cultural Diversity;
  • Library Plans and Policies Committee;
  • Professional Governance Committee; and
  • Research and Professional Development Committee.

LAUC has a representative to the System-wide Library and Scholarly Information Advisory Committee (SLASIAC) and the LAUC President acts as an ex-officio member on the Academic Senate University Committee on Library and Scholarly Communication (UCOLASC). LAUC is also represented on the UC Libraries Advisory Structure’s Strategic Action Groups (SAGs).


LAUC annually administers a research program with funding provided by the Office of the President. Since 1980, this program has supported over 220 projects. The call for research proposals goes out in the fall; they are due in January. Funds become available July 1st. For 2013/14 there was a cap of $3,000 on awards for the research grants.

LAUC also offers two other smaller grants: the Mini-Grant and the Presentation Grant. The aim of these grants is to encourage librarians to develop research ideas, or to provide travel funds to present a paper or poster. The funding for both the Mini-Grant and the Presentation Grant is $500.00 maximum.

Each librarian at UCSC receives an annual travel allowance to support professional development.


Librarians are academic appointees at the University of California. Academic status is the sum of the privileges, rights, and responsibilities accorded to librarians as professional employees (1) whose work is closely related to the teaching and research functions of the University. (2) Academic status includes but is not limited to: self-governance (ergo, LAUC), the freedom to perform a range of functions within the profession, a choice of avenues for professional development, performance evaluation based on activities relevant to the profession, review by one's peers (3), and job security as stated in University policies and the Memorandum of Understanding (MOU). Librarians are represented by the American Federation of Teachers (AFT) in contract bargaining with the University.


All LAUC members participate in a peer review process. In the fall, the Call to Review for the Librarian Series for merit increase or promotion is sent. The review initiator (supervisor) evaluates the job performance of each librarian. It is the responsibility of each librarian to keep a record of all his or her professional activities to include in the review records.

Each year LAUC-SC elects a four-person committee for peer review, the Committee on Appointments, Promotions, and Advancements (CAPA).

The four CAPA members review the documentation, agree or disagree with the review initiator’s recommendation, and forward their report to the AUL-HR. After making the final decision, the University Librarian informs CAPA of the action. The University Librarian notifies the librarian under review of the final decision.


All members are welcome to attend the monthly LAUC-SC Executive Board meetings. Agendas and minutes of the previous meeting, as well as documents to be discussed, are distributed to members in advance of each meeting.

General Membership meetings are held in the fall and the spring, and a CAPA workshop regarding the review process is held in December. Additional membership meetings may be called by the Chair as important issues arise that require discussion by all LAUC-SC members. Members may also attend the LAUC Statewide Assemblies.

LAUC members can become more involved in local and systemwide activities by volunteering for committee assignments and running for office. Terms of office, both local and systemwide, begin September 1st.

Email addresses: LAUC-SC: laucsc-group@ucsc.edu

and for the LAUC-SC Executive Board: laucsc-x-group@ucsc.edu


11 March 2014 / CTM