LAUC SC Bylaws

Adopted May 1977
Revised: February 1986, March 1988, July 1990, June 2001, December 2007, January 2011

 

LIBRARIANS ASSOCIATION OF THE UNIVERSITY OF CALIFORNIA, SANTA CRUZ
BYLAWS

 

ARTICLE I.

NAME AND AUTHORITY

 
 
 
The Librarians Association of the University of California, Santa Cruz (LAUC/SC) is a Division of the Librarians Association of the University of California (LAUC) and is recognized as an official unit of the University. (APM 360, Appendix B).
 
 
 ARTICLE II.
OBJECTIVES
 
 
Section 1.
Advise the Office of the President, the campus administration, and the library administration on the operations and policies of the library.
   
Section 2.
Advise the Office of the President, the campus administration, and the library administration on professional standards, rights, privileges, and obligations of members of the librarian series of the University of California, Santa Cruz.
   
Section 3.
Promote full utilization of the professional abilities, interests, and skills of librarians at the University of California, Santa Cruz.
   
Section 4.
Serve in an advisory capacity to the University on professional and governance matters of concern to all librarians.
   
Section 5.
Maintain liaison with the librarians of the other campuses of the University and participate in the statewide Librarians Association.
   
Section 6.
Advise the Office of the President, the campus administration, and the library administration on the planning, evaluation, and implementation of programs, services, or technological changes in the library.
   
Section 7.
Shall not advise the Office of the President,the campus administration, or the libraryadministration with respect to matters which are covered by a memorandum of understanding orotherwise subject to negotiation with an exclusive bargaining agent.
 
 
 ARTICLE III.
MEMBERSHIP
 
 
Section 1.
Membership in LAUC/SC shall consist of all persons in the University of California, Santa Cruz holding appointments half-time or more in the librarian series, or in any one of the following titles: University Librarian, Associate University Librarian, Assistant University Librarian, or in the same series or titles in an acting capacity.
   
Section 2.
All members shall be eligible to vote, to hold office, to serve on committees, and to serve as representatives to the Assembly.
   
Section 3.
Persons employed as librarians in the University of California, Santa Cruz on less than half-time appointments and retired LAUC/SC members shall have affiliate membership. Affiliate members may participate in meetings, but may not make motions, nominate candidates, become officers, or vote.
 ARTICLE IV.
OFFICERS
 
 
Section 1.
The officers of LAUC/SC shall be Chairperson; Immediate Past Chair; Vice Chairperson (Chairperson-Elect); Secretary; Chairperson of the Committee on Appointment, Promotion, and Advancement (CAPA); and Chairperson of the General Committee.
   
Section 2.
Terms of office shall be one year, commencing September 1.
   
Section 3.
Vacancies shall be filled in the following manner.
 
a. In the event of a vacancy in any office or other elective position of the Division on or before March 1, a special election shall be held to fill the vacancy according to these provisions:
 

1. In the event of a vacancy in the office of Chairperson, the Vice Chairperson (Chairperson-Elect) shall assume the office of Chairperson for the remainder of the term and a special election shallbe held for a new Vice Chairperson (Chairperson-Elect).

 

2. In the event of a vacancy in the office of Chairperson of CAPA, the CAPA Vice Chairperson (Chairperson-Elect) shall assume the office of CAPA Chairperson for the remainder of the term and a special election shall be held for a new Vice Chairperson (Chairperson-Elect) of CAPA.

 

3. In the event of a vacancy in the offices of Vice Chairperson (Chairperson-Elect), Secretary, or Chairperson of the General Committee, or in other elective positions, a special election shall be held to fill the vacant office or position.

 
b. In the event of a vacancy after March 1, the Executive Council shall determine whether to hold a special election to fill the vacancy, appoint a successor, or leave the office unfilled.
 

1. In the event of a vacancy in the office of Chairperson, the Vice Chairperson (Chairperson-Elect) shall serve as Chairperson for the remainder of the term and then succeed herself/himself as Chairperson.

 

2. In the event of a vacancy in the office of Chairperson of CAPA, the CAPA Vice Chairperson (Chairperson-Elect) shall serve as CAPA Chairperson for the remainder of the term and then succeed herself/himself as Chairperson of CAPA.

 
 
Section 4.
The duties of the LAUC/SC officers shall be as follows:
 
a. The Chairperson shall
 

1. Preside over membership and Executive Council meetings.

 

2. Serve as one of the delegates to the statewide Assembly and report its deliberations to the membership.

 

3. Represent and speak for LAUC/SC in its communications with the library administration, the campus administration, and the Office of the President.

 

4. Present an annual report of the activities of the Division to the members.

 

5. Appoint alternate Representative(s) to the statewide Assembly, if the Chairperson and/or Vice Chairperson (Chairperson-Elect) are unable to attend.

 

6. Represent the Division in all deliberations of the statewide Executive Board and report its deliberations to the membership.

 

7. Make provision for the maintenance of a Divisional archive.

 

8. Bring to the attention of the Division and the Executive Council any matters which require a LAUC/SC response or which may be of concern to LAUC/SC.

 

9. Report to the LAUC/SC membership regularly.

 
 
 
b. The Immediate Past Chair shall
 

1. Serve as a member of the Executive Council.

 

2. Advise the Executive Council on any continuing business from the previous year.

 
c. The Vice Chairperson (Chairperson-Elect) shall
 

1. Assume the duties of the Chairperson in the Chairperson's absence or incapacity.

 

2. Serve as a delegate to the statewide Assembly.

 

3. Serve as Parliamentarian.

 

4. Serve as Chairperson of the Research and Professional Development Committee whose responsibilities are described in Article VI, Sec. 3.

 

5. Serve as a member of the Executive Council.

 

6. Perform such other duties as are assigned by the Chairperson.

 
 
 
d. The Secretary shall
 

1. Supply members with agendas at least 5 working days in advance of membership meetings. Record minutes and distribute within 15 days to the members of the Division.

 

2. Compile agendas and record minutes of Executive Council meetings. Distribute agendas and minutes to membership.

 

3. Maintain a roster of members who fulfill the general requirements of Article III above.

 

4. Inform the Secretary of the statewide Association of the results of Divisional and statewide elections and changes in officers or delegates during the year.

 

5. Handle correspondence and publicity for LAUC/SC, as directed by the Chairperson.

 

6. Serve as a member of the Executive Council.

 

7. Perform such duties as are assigned by the Chairperson.

 

8. Prior to leaving office, select appropriate documents from the past year's LAUC/SC web pages and/or any other relevant documents and transmit them to Special Collections for inclusion in the LAUC/SC Archives according to guidelines established by the membership and in the format which Special Collections prefers. The archive is managed by Special Collections and decisions regarding its preservation and storage are the responsibility of that unit.

 

9. Post documents such as agendas, minutes and rosters (or other documents as assigned by the Chair) to the divisional web site.

   
 
e. The Chairperson of the Committee on Appointment, Promotion and Advancement (CAPA) shall
 

1. Serve as Chairperson of the Committee whose responsibilities are described in Article VI, Sec. 1.

 

2. Serve as a member of the Executive Council.

 
 
 
f. The Chairperson of the General Committee shall
 

1. Serve as Chairperson of the Committee whose responsibilities are described in Article VI, Sec. 2.

 

2. Serve as the divisional web master. Maintain a comprehensive division web site including but not limited to documents related to appointment, promotion, advancement, research & professional development, as well as other relevant LAUC documents.

 

3. Serve as a member of the Executive Council.

 

4. Organize one to three programs of interest to the general membership each year.

 
 
ARTICLE V.
EXECUTIVE COUNCIL
 
 
Section 1.
The Executive Council shall be the governing body of LAUC/SC and shall consist of five members who shall be the elected officers.
   
Section 2.
Meetings of the Council shall be scheduled by the Executive Council at the beginning of each term. Special meetings may be called at the request of the Chairperson or of any two Council members.
   
Section 3.
Three members of the Council shall constitute a quorum.
   
Section 4.
Committees
 

a. The Council shall designate one person from the membership to serve on each statewide Association standing committee. Notice of such designation shall be submitted to the statewide President no later than 1 September.

 

b. The Council shall nominate and/or appoint members to other appropriate University committees or groups as the occasion arises.

 

c. The Council may create ad hoc committees.

 

d. In making nominations or appointments, the Council shall consult the roster of
membership interest in committee service maintained by the General Committee.

 
 
Section 5.
The Council shall administer funds made available to assist with the administrative costs of divisional activities.
 
 
ARTICLE VI.
COMMITTEES
 
 
Section 1.
Committee on Appointment, Promotion, and Advancement (CAPA).
 

a. The committee shall consist of four members with the rank of either Associate Librarian, Librarian, Assistant University Librarian, or Associate University Librarian, three of whom shall be career appointees. Members shall serve two-year terms. Each year, the membership shall elect separately a Vice- Chairperson (Chairperson-Elect) and a member- at-large.

 

b. Three persons shall constitute a quorum for any committee action. If only two members are available, action may be taken by means of appointing ad hoc committee members recommended by CAPA members, concurred in by the Chairperson of the Division.

 

c. Any member of CAPA who is the review initiator, or the candidate for appointment, promotion, or advancement, shall absent herself/himself from all deliberations on that personnel action.

 

d. The committee shall serve as a liaison body between the library administration and the membership on matters which broadly pertain to academic library personnel.

 

e. The committee shall act as a standing review committee on all academic personnel actions within the library.

 

f. The committee shall present a written report to the membership. The report and any proposed changes in academic personnel procedures within the library shall be presented at a membership meeting.

 
 
Section 2.
General Committee
 

a. There shall be no standing membership on the General Committee, other than that of the Chairperson. Members of the General Committee shall be appointed by the Executive Council. The Committee shall normally consist of three members. Committee members shall serve from time of their appointment until discharged by the Executive Council.

 

b. The Committee shall be constituted for each matter referred to it by the Executive Council.

 

c. The Committee shall recommend policies, principles, procedures, or criteria on matters referred to it by the Executive Council which have come to the attention of the Council from the membership, from the library administration, from the statewide Association, or from other groups.

 

d. The Committee shall be constituted to conduct the nomination and election processes described in Article VIII.

 

e. The Committee shall conduct an annual poll of the Division membership to determine interest in service on committees or in other positions for which the Executive Council makes appointments or recommendations. The Committee shall maintain a roster of membership interest for consultation by the Executive Council.

 

f. At the end of her/his term the Chairperson shall present a written report to the membership.

 
 
Section 3.
Research and Professional Development Committee
 

a. The Committee shall consist of three members: the Vice Chairperson (Chairperson-Elect), who shall serve as Chairperson; the Division's representative to the statewide Research and Professional Development Committee; and a third member appointed by the Executive Council. In the event that the positions of Vice Chairperson (Chairperson-Elect) and divisional representative to the statewide Research and Professional Development Committee are held by the same person, the Executive Council shall appoint another member to the divisional committee.

 

b. The Committee shall develop guidelines for application for research proposal funding by Division members and recommend revisions as needed.

 

c. The Committee shall develop, monitor, and revise as needed procedures for carrying out the review of research proposals.

 

d. The Committee shall serve as the review body for research and professional development proposals submitted by LAUC/SC members and shall recommend funding for local proposals for approval by the University Librarian.

 

e. The Committee shall advise the Executive Council on issues related to research and professional development; consider and make recommendations on matters implied in the Committee's name; and address other subjects at the request of the Council.

 
 
ARTICLE VII.
MEMBERSHIP MEETINGS
 
 
Section 1.
Regular Meetings
 
The Division each year shall hold a spring meeting by 30 June and a fall meeting by 30 December.
 
 
Section 2.
Special Meetings
 
a. A special meeting can be called by the Executive Council.
 
b. At the written request of one-third of the membership, a special meeting shall be called by the Executive Council within ten days of the presentation of the request to the Secretary.
 
 
Section 3.
A majority of the membership of the Division shall constitute a quorum.
 
 
ARTICLE VIII.
NOMINATIONS AND ELECTIONS
 
 
Section 1.
Election of officers of the Division shall be held annually in the Spring, on days determined by the Chairperson of the General Committee in consultation with the Executive Council. The election shall be held no later than 30 June.
 
 
Section 2.
Nominations and Elections Committee
 
a. By April 1, the Executive Council shall constitute a General Committee of three members, which shall nominate candidates for divisional and statewide elective positions. This Committee shall also serve as the Election Committee and shall conduct elections as provided for in Article IX of the Bylaws of the statewide Association.
 
 
Section 3.
Nominations
 
a. The Committee shall nominate candidates for officers of the Division and for CAPA membership.
 
b. The Committee shall nominate candidates for officers of the statewide Association, when eligible, and report recommendations to the Executive Council for referral to the statewide Nominating Committee.
 
c. Prior to all nominations, the consent of the nominee shall be obtained in writing.
 
d. The report of nominations shall be included in the agenda of the Spring meeting, or at a special membership meeting called by the Executive Council for that purpose. In accordance with Article IX of the statewide Association Bylaws, this meeting shall be held at least 15 working days prior to the election date. Additional nominations from the floor for all elected Division positions shall be accepted at the meeting.
 
 
Section 4.
Elections
 
a. The Election Committee shall conduct local elections and report results to the Chairperson, who will notify the candidates, and to the Secretary, who will notify the membership.
 
b. Elections will be by secret ballot, distributed and counted by the Election Committee.
 
c. A majority of votes cast by the membership shall be sufficient for election. In the event that one candidate does not receive a majority, a run-off election will be held between the top two candidates as soon as is practicable.
 
 
Section 5.
Special Elections
 
a. Special elections required to fill vacancies shall be conducted by the General Committee.
 
b. The Committee shall nominate candidates for special elections and shall attempt to contact each member of the Division to solicit additional nominations prior to the preparation of ballots.
 
c. The Committee shall conduct such special elections according to the procedures of Section 4 above.
 
d. Special elections shall be held no later than one month from the date of a vacancy.
 
 
ARTICLE IX.
PARLIAMENTARY AUTHORITY
 
 
 
When not in conflict with these Bylaws, Sturgis Standard Code of Parliamentary Procedure shall be accepted as the authority for rules of order.
 
 
ARTICLE X.
AMENDMENTS AND RATIFICATION
 
 
Section 1.
Amendments may be proposed by the Executive Council or by any three members of the Division.
 
 
Section 2.
Approval by majority vote of the total membership shall ratify the Bylaws and any amendments thereto.
 
 
ARTICLE XI.
LAUC/SC ARCHIVES
 
 
 
The LAUC/SC Archive shall be managed by the University Library's Special Collections.

 

 

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