Bylaws
Section 1. The name of this organization shall be "Friends of the UCSC Library," recognized as a University Support Group.
Article II. Purposes
Section 1. The purposes of this organization shall be to:
a. Encourage understanding and appreciation of the library's role in the development of the University and in the community.
b. Attract and encourage gifts and bequests of money and books, manuscripts and other materials useful to the library's collections.
c. Serve as a medium through which Friends of the UCSC Library may become acquainted and share their interests in books.
d. Devote all contributions received to enriching the library collections by acquisition of materials not routinely available, to facilities, and by implementing the foregoing purposes.
Article III. Membership and Contributions
Section 1. Membership shall be open to all individuals and organizations subscribing to the above purposes.
Section 2. Each membership shall be entitled to one vote.
Section 3. The basic membership period shall be twelve consecutive months.
Section 4. Each member receives a library card with library privileges in accordance with the lending code for courtesy borrowers; normal privileges subject to any limitations imposed by the University Librarian.
Section 5. Categories of membership and related contributions shall be established by the Board of Directors.
Article IV. Meetings
Section 1. There shall be an annual membership meeting during spring quarter for the election of Directors and transaction of other business at a time and place to be determined by the Board of Directors.
Section 2. Special meetings may be called by the Board of Directors.
Article V. Directors and Officers
Section 1. There shall be a Board of Directors of 12 elected members. The University Librarian, a member of the library staff (designated by the University Librarian) and Chancellor (or his/her designated representative) shall be ex-officio members. Non-voting members of the Board shall include the Head of Special Collections and a representative of Collection Planning.
Section 2. The officers of this organization shall be a president, a vice-president, a secretary, and a treasurer. The officers shall constitute an executive committee and may act upon urgent business between regular Board meetings, subject to later Board approval.
Section 3. The Board of Directors shall be elected by a majority of members present and voting at the annual meeting. Directors shall serve for a term of three years, four members to be elected each year. No Director shall serve more than two consecutive terms, but appointment to fill an unexpired term shall not prevent service of two full terms beyond the appointed period. A vacancy on the Board shall be filled by a vote of the remaining members.
Section 4. The Nominating Committee shall consist of three members, including two from the Board of Directors, appointed by that Board at least 30 days before the annual meeting.
Section 5. The officers shall be members of the Board of Directors and shall be elected annually by that Board before July 1 of each year.
Article VI. Duties of Officers and Directors
Section 1. The President shall preside at all meetings, appoint all standing committees and carry out any other duties connected with the office.
Section 2. The Vice-President shall assist the President and, in the latter's absence, perform the duties of that office.
Section 3. The Secretary shall record attendance at Board meetings and minutes of the proceedings of all meetings.
Section 4. The Treasurer shall act as liaison with University financial services staff and shall be responsible for review of the Friends budget and reporting to the Board.
Section 5. The Board of Directors shall manage the affairs of the organization between meetings and direct the disbursement of funds. It shall fill, by appointment, any vacancy occurring in any office. A majority of the voting members of the Board shall constitute a quorum for the transaction of business. All actions of the Board shall be by a majority of those present and voting.
Section 6. A publication providing information concerning the library and this organization and its activities shall be sent to the membership at intervals to be determined by the Board of Directors.
Article VII. Amendments
Section 1. These bylaws may be amended at the annual meeting of the organization by a two-thirds vote of the members present, providing that notice of such proposed amendments shall have been sent to all members at least 10 days before the meeting.
Section 2. These bylaws may also be amended through a ballot by a two-thirds vote of members returning ballots. The Board of Directors shall determine the procedures for such a ballot.
Article VIII. Parliamentary Procedure
Section 1. Robert's Rules of Order Revised, when not in conflict with these bylaws, shall govern the proceedings of this organization.
Article IX. Assets
Section 1. In the event of the dissolution of this organization, all assets shall become property of the UC Santa Cruz Foundation for the benefit of the University Library.
June 15, 1971
Rev. May 1, 1982
Rev. May 17, 1988
Rev. November 17, 2005
