Job Description: Archivist

The University Library at the University of California, Santa Cruz, seeks a skilled, innovative, and knowledgeable professional for the position of Archivist in the Department of Special Collections & Archives. 


Reporting to the Head of Special Collections & Archives, the Archivist works collaboratively within the department to set priorities and determine appropriate approaches to accessioning collections and preparing them for use.

The Archivist is involved in the processing and management of all archival and manuscript collections, including appraisal, accessioning, preparation of processing plans, arrangement and description, and preservation of materials in all formats and collecting areas. 

The Archivist develops and implements uniform arrangement and description standards, and ensures that materials are efficiently and effectively processed. The Archivist has responsibility for encoding finding aids using Encoded Archival Description (EAD) for contribution to the Online Archive of California. The Archivist works closely with project archivists, interns and volunteers. The Archivist serves on the Special Collections reference desk. The successful candidate may also participate in instruction and outreach activities, digitization projects, preparation of exhibits, acquisition of manuscript and archival collections, donor relations, and grant proposals as appropriate.




  • MLS or MLIS degree from an ALA-accredited institution; graduate degree in archival studies
  • Formal coursework or training in archival management and theory
  • At least one year of professional archival processing experience
  • Understanding of nationally accepted standards, tools, and best practices for archival processing and description, including Describing Archives: a Content Standard (DACS)
  • Proven skills using the Archivist’s Toolkit and/or Archon
  • In-depth knowledge of best practices and current standards for efficient archival processing
  • Evidence of learning new technologies quickly and effectively
  • Prior experience successfully training, guiding, and collaborating with project archivists, interns, and/or volunteers on processing collections.
  • Strong written, verbal, and interpersonal communication skills
  • Evidence of effective and collaborative work with colleagues in various library departments


  • Prior experience providing effective reference service in a research or academic library
  • Experience working with donors
  • Familiarity with basic records management principles and current trends
  • Familiarity with copyright issues relevant to archives
  • Familiarity with UCSC and Santa Cruz history

To Apply, See the Academic Personnel Office Website.


UC Santa Cruz is well known for the quality of its faculty and students, is held in highest regard for its dedication to undergraduate and graduate education, and is consistently the recipient of top national and international ratings for its research programs. It is one of ten campuses in the University of California system.

The University Library capitalizes on its ability to adapt to changes and remain flexible while providing a high level of service to its patrons. McHenry Library, the recently renovated social sciences and humanities library, has increased patron usage and boasts cutting-edge technologies and many group spaces facilitating student collaboration. The Library has collections of approximately 2.2 million volumes, more than 44,000 serials, two library buildings, and a staff of approximately 100. The UCSC Library has the most intensely used collection in the UC system. Deeply imbedded in the Library’s culture is a tradition of flexibility and innovation, which has enabled it to participate actively in the University’s instruction and research programs. Excellent service is another hallmark of the UCSC Library, as is partnership with the other UC libraries and the California Digital Library.

The UCSC campus is nestled within 2,000 acres of redwood forest and meadows, overlooking the Monterey Bay National Marine Sanctuary of California's beautiful Central Coast, about 70 miles from San Francisco and 30 miles from Silicon Valley. Information about UCSC is available on our Web site at

RANK: Assistant Librarian

SALARY: Appointment Salary Range: $47,544‒49,564, depending on experience



Professional librarians at UC are academic appointees represented by the American Federation of Teachers (AFT). UC Santa Cruz librarians are expected to participate in library-wide planning and governance, to work